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Question
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Does the County consider electronic signatures to be valid “original” signatures (i.e.: DocuSign)?
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Answer
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Digital signature is accepted on the Bidder Statement of Authority to Submit Bid.
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Submitted
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9/25/2023 11:18:08 AM (PT)
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Question
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Will the resulting contract from this solicitation be federally funded? If Yes, will it be funded in whole or in part?
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Answer
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This bid is not grant funded.
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Submitted
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9/25/2023 11:17:50 AM (PT)
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Question
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Can you please specify the details of what would be required of vendor’s shipping personnel for “inside delivery”, and where vendors would be required to bring products (such as to an office/storage room, etc.)?
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Answer
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Department Responses:
For Fire Department -
a semi-truck and 53’ enclosed trailer on property, we would unload the pallets with a forklift. “No Dock” so, their driver will need a pallet jack. This will allow them, to move pallets to the back doors of the trailer, for pallets to be offloaded.
For Detention Center - Both locations (CCDC Downtown and North Valley Complex) have docks. Standard 40’ semi trailer fits best. Inside delivery is not required. All the driver is asked is to get the pallets off the truck, once it’s on the dock we handle it from there.
For Department of Juvenile Justice Services (DJJS) -
DJJS does not have a dock, but there is a forklift available to move the pallets off the truck. The forklift is used by DJJS staff.
Any size truck has access to the DJJS Warehouse with outside delivery.
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Submitted
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9/22/2023 03:23:12 PM (PT)
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Question
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As the pandemic, natural disasters, and other recent crises disrupted the supply chains across the nation and has directly affected increases in shipping costs, can the County consider setting a reasonable minimum order amount?
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Answer
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This bid is created as an Annual Requirements Contract, the departments will be ordering the items on an as needed basis.
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Submitted
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9/22/2023 03:22:21 PM (PT)
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Question
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Is ‘Inside Delivery’ required? Do the delivery locations have a Dock (dock to dock)?
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Answer
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All the identified locations at the moment do not need "Inside Delivery."
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Submitted
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9/22/2023 03:20:10 PM (PT)
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Question
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What is the County’s standard time of inspection for receiving new deliveries?
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Answer
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County counts the cases on delivery and match with the cases ordered.
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Submitted
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9/22/2023 03:19:21 PM (PT)
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Question
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Will respondents be disqualified or adversely impacted during the evaluation process if they were to submit exceptions to the County?
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Answer
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In accordance to Instructions to Bidders, Section 18, Deviations to Terms and Conditions or Specifications:
Any additional agreements, terms, conditions, or exceptions to the bid requirements or specifications that are submitted with Bidder’s Bid Form may be considered substantial deviations from the bid requirements and be cause for rejection.
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Submitted
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9/22/2023 03:18:52 PM (PT)
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Question
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Are vendors allowed to submit warranty and refund policies which are alternative to those requested in the ITB, based on the vendor’s standard policies?
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Answer
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In Accordance to Instructions to Bidders, Section 18, Deviations to Terms and Conditions or Specifications:
Any additional agreements, terms, conditions, or exceptions to the bid requirements or specifications that are submitted with Bidder’s Bid Form may be considered substantial deviations from the bid requirements and be cause for rejection.
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Submitted
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9/22/2023 03:18:07 PM (PT)
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Question
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Are Vendors required to bid on all product line items?
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Answer
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As per according to Instructions to Bidders, Section 29, Method of Award, this bid will be awarded on a package by package basis. On NGEM, you can choose No Bid on packages you do not wish to bid.
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Submitted
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9/22/2023 03:17:10 PM (PT)
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Question
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Do you have National Stock Numbers (NSN) for these items?
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Answer
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We do not have National Stock Numbers for these items.
Please refer to Section IV - Technical Specifications.
Package 1 and Package 2 is open for all Brand/Model as long as they meet the minimum required specifications.
Package 3 has listed 6 Brand/Model that have been evaluated and approved to accept.
Package 4 has 1 Brand/Model that we can accept due to Union requirements.
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Submitted
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9/22/2023 03:14:03 PM (PT)
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