The Reno-Tahoe Airport Authority (RTAA) has issued this Request for Proposals (RFP) with the sole purpose and intent of obtaining sealed proposals (Proposal) from qualified entities (Respondents) to provide professional services to maintain, operate, and repair the Baggage Handling System (BHS) at the Reno-Tahoe International Airport (RNO) in accordance with the requirements of the Original Equipment Manufacturers (OEM) and the Transportation Security Administration (TSA) for such systems (Project).
If awarded, a Maintenance Services Agreement (Agreement) for this Project will be effective on the date a Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the RTAA's Contracts & Procurement Department.
As is more fully explained in
Section 11, Evaluation Criteria
of the RFP, an award, if made, will be made to the best overall Respondent whose Proposal is most advantageous to the RTAA, taking into consideration the evaluation factors set forth in the RFP. The RTAA reserves the right to not award a Contract for any work herein; issuance of this RFP solicitation does not guarantee any subsequent award. Furthermore, the RTAA reserves the right to hire any additional subject matter experts, as needed, for specialty items at its discretion. Additionally, the RTAA reserves the right to negotiate additional Services and/or extend the duration of the Contract with the selected Respondent(s), as the RTAA may deem necessary to fulfill the Project.
Proposal responses shall be submitted no later than the date and time stated in
Section 6, Schedule
.
Mailed and hand delivered responses shall be enclosed within another envelope with the notation "PROPOSAL ENCLOSED" on the face of the outside envelope and received at the following address:
Reno-Tahoe Airport Authority
Contracts & Procurement Department
2770 Vassar Street
Reno, NV 89502
Late Proposals will not be accepted and will be automatically disqualified from further consideration. No Proposal, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Proposal deadline. Postmarks do not qualify as delivery. The clock at the Procurement Office is the RTAA's official clock; timeliness of Proposals will be determined using only this clock. Respondents assume full responsibility for timely delivery of their Proposal at the specified location. Respondents assume the risk for the method of delivery chosen. The RTAA assumes no responsibility for delays caused by any delivery service. Oral, telephonic, faxed, or emailed Proposals are invalid and will not receive consideration.
A non-mandatory Pre-Proposal meeting and site tour will be held on February 13, 2024, commencing promptly at 1:00 PM [PST], in the River Room (across from Baggage Claim) at the Reno-Tahoe International Airport, 2001 E. Plumb Lane, Reno, NV 89502.
All prospective Respondents should continually monitor this website to ensure receipt of addenda associated with this solicitation.
