If awarded, a contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Manager of Purchasing and Materials Management. However, the RTAA reserves the right to not award a contract for any work herein; issuance of this ITB does not guarantee any subsequent award. Furthermore, the RTAA reserves the right to hire any additional contractors or consultants as needed at its discretion.

It is the intent of the RTAA to select a qualified Contractor licensed to work in the State of Nevada to replace twenty-three (23) passenger boarding bridge PCAire units (HVAC), and to provide all material, labor, tools, expendable equipment, transportation services, permits and fees, utilities required, and all incidental items necessary to provide the scope of work entitled “VALE PCAire Replacement Project” per the drawings, plans and specifications provided herein as Attachment D – Special Conditions, Attachment E – Technical Specifications, and Attachment F – Plan Drawings , subject to all terms and conditions contained in this ITB.

Bidders are required to submit one (1) ORIGINAL copy of their Bid and one (1) electronic copy on a flash drive. The Bidder should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response. All documents required to be submitted shall be enclosed in a sealed envelope or package marked “ITB 22/23-19 VALE PCAire Replacement Project” followed by the name and address of the Bidder and the due date and time for receiving ITB responses. Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope.

All Bids, mailed and hand delivered, shall be received at the following address:

Reno-Tahoe Airport Authority

Purchasing and Materials Management Division

2770 Vassar Street

Reno, NV 89502

Late Bids will not be accepted and will be automatically disqualified from further consideration. No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Purchasing and Materials Management Division, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline. Postmarks do not qualify as delivery. The clock at Purchasing Office is the RTAA’s official clock; timeliness of Bids will be determined using only this clock. Contractors assume full responsibility for timely delivery of its Bid at the specified location. Contractors assume the risk for the method of delivery chosen. The RTAA assumes no responsibility for delays caused by any delivery service. Oral, telephonic, faxed, or emailed Bids are invalid and will not receive consideration.